OTTAWA MOUNTAIN BIKE ASSOCIATION (OMBA) /
ASSOCIATION DE VELO DE MONTAGNE DE L’OUTAOUAIS (AVMO)
NOTICE OF ANNUAL GENERAL MEETING
TO ALL CURRENT MEMBERS OF OMBA/AVMO (“OMBA”):
TAKE NOTICE that OMBA’s 10th Annual General Meeting (“AGM”) will take place on Wednesday, May 27, 2020 beginning at 7:00pm. Due to pandemic restrictions, the AGM will be held through video conferencing software this year.
In order to participate in the meeting, you must register by sending an email to firstname.lastname@example.org prior to May 26, 2020. Advance registration is being implemented in order to protect privacy and the security of the meeting. You will be sent instructions via email advising how to participate.
Each existing OMBA member present at the meeting has the right to exercise one vote. A member may by means of a written proxy appoint a proxyholder to attend and act in the manner and to the extent authorized by the proxy. A proxyholder must be an OMBA member. A proxy form is attached below for this purpose. The proxy form must be send by email to email@example.com prior to May 27, 2020 and the person designated as the proxy must attend the videoconference.
OMBA members eligible to vote are those who registered as members during the 2019 calendar year or prior to March 31 in the 2020 calendar year and are current members. Any members who would otherwise be able to vote but their membership has lapsed may still vote providing they renew their membership prior to May 27, 2020. Memberships can be renewed at www.ottawamba.org.
Any existing OMBA member 18 years of age or older, of sound mind and who is not an undischarged bankrupt may run for a director’s position. It would be appreciated if advance notice of a candidate’s intention to run is communicated in advance of the AGM by email to firstname.lastname@example.org but it is not strictly required. Candidates may indicate their intention at the meeting. Candidates wishing to run for a director’s position will be required to introduce themselves at the meeting and tell the membership why they want to be a director and what they can contribute in 1-2 minutes. Information regarding the role and responsibilities of directors may be found at http://www.ic.gc.ca/eic/site/cilp-pdci.nsf/vwapj/Primer_en.pdf/$FILE/Primer_en.pdf.
The agenda for the meeting is as follows:
- Call to Order
- Proof of Notice of Meeting
- President’s Report
- Presentation and Approval of Financial Statements for Year Ended Dec. 31, 2019 and 2020 Budget
- Confirmation of the number of Director positions
- Election of 2019 Board of Directors
- Other Business
We look forward to seeing you at the AGM.
Dated April 26, 2020.
Paul McCulloch, President
OMBA / AVMO