OTTAWA MOUNTAIN BIKE ASSOCIATION / ASSOCIATION DE VELO DE MONTAGNE DE L’OUTAOUAIS
NOTICE OF ANNUAL GENERAL MEETING
TO ALL EXISTING MEMBERS OF OMBA:
TAKE NOTICE that OMBA’s 7th Annual General Meeting will take place on Monday, April 24, 2017 beginning at 7:00pm at the Nepean Sailing Club, 3259 Carling Ave, Ottawa, Ontario. http://nsc.ca/web2/office/map/
The agenda for the meeting is as follows:
- Call to Order
- Proof of Notice of Meeting
- President’s Report
- Discussion and Approval of Financial Statements for Year Ended Dec. 31, 2016
- Presentation of 2017 Budget
- Confirmation of the Director positions
- Election of 2017 Board of Directors
- Other Business
Each existing OMBA member present at the meeting has the right to exercise one vote. A member may by means of a written proxy appoint a proxy holder to attend and act in the manner and to the extent authorized by the proxy. A proxy holder must be an OMBA member. A proxy form is attached below for this purpose.
Existing OMBA members are those who registered as members during the 2016 calendar year or prior to March 31 in the 2017 calendar year. Any non-members wishing to become an OMBA member may do so by following the application instructions at OMBA’s website www.ottawamba.org. Applications received and approved on or prior to March 31, 2017 shall be entitled to attend and vote at the annual general meeting.
Any existing OMBA member 18 years of age or older, of sound mind and who is not an undischarged bankrupt may run for a director’s position. Advance notice of a candidate’s intention is appreciated and should be communicated by email to firstname.lastname@example.org in order to facilitate advance preparation of ballots but it is not strictly required. Candidates may indicate their intention at the meeting. Candidates wishing to run for a director’s position will be required to introduce themselves at the meeting and tell the membership why they want to be a director and what they can contribute in 1-2 minutes. Information regarding the role and responsibilities of directors may be found at http://www.ic.gc.ca/eic/site/cilp-pdci.nsf/vwapj/Primer_en.pdf/$FILE/Primer_en.pdf.
We look forward to seeing you at the AGM.
Sandra Beaubien, President